Agreement between IUTAM and Kluwer

Academic Publishers

As of January 1996 Kluwer Academic Publishers is the preferred publisher of the refereed Proceedings of the IUTAM Symposia.

Kluwer suggests the use of Guidelines for Camera-Ready Manuscripts.

The official agreement between IUTAM and Kluwer Academic Publishers, as renewed on January 1st, 2002, is given below.

Agreement by and between IUTAM and Kluwer Academic Publishers B.V. hereinafter referred to as "the Publisher"

WHEREAS IUTAM and the Publisher agree that Kluwer Academic Publishers is the official designated publisher of the proceedings of IUTAM Symposia (hereinafter referred to as "Symposia". The organizer or organizers of an IUTAM Symposium, being the chairmen of the Scientific Committee of the Symposium, are hereinafter referred to as the "Organizers");

WHEREAS IUTAM and the Publisher agree that each IUTAM proceedings volume published by the Publisher (hereinafter referred to as "Volume"), providing it is appropriate vis-a-vis subject matter, will be published in the "Solid Mechanics and Its Applications" book series, or the "Fluid Mechanics and Its Applications" book series (hereinafter referred to as the "Series");

WHEREBY, in consideration of the mutual covenants and obligations herein contained, the parties hereto have agreed and do agree as follows:

1. Publication

1. Kluwer Academic Publishers shall be the preferred publisher of the proceedings of all IUTAM Symposia. Each proceedings accepted for publication shall appear as a Volume in the Series. In those cases where it is not appropriate, the Volume will be published out-of-series in the same style and format. Each Volume will appear in a hard bound version.
2. IUTAM will inform the Organizers of IUTAM Symposia of the possibility of publishing a proceedings with the Publisher, and encourage them to contact the Publisher. Further contact between the Organizers and the Publisher will be bilateral. In addition, IUTAM will notify the Publisher sufficiently ahead of time which Symposia are to be organized and shall give the Publisher the names and addresses of the Organizers.
3. The Organizers of each individual Symposium, in accord with the IUTAM Scientific Committee, will remain free to propose to publish the proceedings in a suitable journal. In such case, the Organizers and the Publisher shall first jointly make an effort to investigate the availability of a suitable journal of Kluwer Academic Publications.
4. If the Organizers decide to publish a proceedings with the Publisher, as recommended by IUTAM, a separate contract will be concluded between the Organizers and the Publisher in which all details regarding publication will be settled. The terms and conditions relating to the publication of a given Volume will be a matter of negotiation between the Organizers and the Publisher, where the basic conditions are based on this present Agreement.
5. The Organizers act as the Editors of the Volume.
6. Typescripts for Volumes in the Series shall yield maximally about 450 printed pages. Exemption from this restriction can be agreed on by the Organizers and the Publisher. Further, the typescripts will not contain colour pictures or colour photographs, unless the Organizers and the Publisher agree otherwise.
7. The papers submitted for publication will be preferably in LaTeX format using the Kluwer style file. The style file will be made available by the Publisher, and the Publisher will assist in any questions regarding its use. The papers will be submitted in camera-ready, laser printed, form (with the original figures pasted in the typescript) according to the guidelines given by the Publisher.
8. The proceedings of IUTAM Symposia will be published as Volumes in the Series, having a uniform design and recognisable cover design, including the IUTAM logo (see article 1.2). Proceedings that will be or have been published with other publishers do not form part of the Series.
9. Both the Publisher and the Organizers will do their very best in bringing the Volume out no later than one year after the Symposium has taken place. This requires that the Volume Editors who are responsible of assembling the final typescript should deliver it on time, in consultation with the Publisher.
10. IUTAM grants the Publisher the non-exclusive rights of the use of the IUTAM logo.
11. IUTAM grants the Publisher the use of the brand name "IUTAM Symposium on". This brand name is solely reserved for proceedings Volumes based on the Symposia which have been decided upon by the IUTAM General Assembly and entrusted to the Scientific Committee of the Symposium.
12. The brand name "IUTAM Symposium on" will be an integral part of the title page and the front and back cover of each Volume, and will feature in relevant promotional material.
13. The right to publish the IUTAM Symposium proceedings is not transferable by Kluwer Academic Publishers to any other publisher.
14. The Volumes will be published entirely for the account and risk of the Publisher, who shall be the proprietor of the goodwill and copyrights to each individual Volume.
15. In consideration of the Publisher's obligations hereinafter mentioned, IUTAM grants to the Publisher all of its rights, title, and interest in and to the publication rights to the Volumes in any language throughout the world,including but not limited to the following: the exclusive right to print, publish and sell the Volumes in whole or in part,in book form and in any other form including, without limitation, mechanical, electronic and visual reproduction, electronic storage and retrieval systems, and all other forms of electronic publication not known or herinafter invented.The Publisher also shall have the the exclusive authorization to license the right to translate, print, publish, or sell any no-English language edition of the Volumes, all during the unrestricted period of copyright.
16. IUTAM hereby agrees that the Publisher shall be the copyright holder of each Volume in the Series, and the Publisher shall be responsible for affixing the proper notice of copyright in each copy of each Volume.
17. 12 months after publication each new work shall be made available as a Print-on-Demand paperback edition.

2.Responsibilities

1. The Organizers, will in their role as Editors of the Volume be responsible for ensuring that each Volume satisfies the standards of high scientific quality. This requires that a reviewing procedure should be carried out of each submission to the Volume. This reviewing procedure will in general be performed by the Scientific Committee of each Symposium.
2. The Publisher will provide either directly, either through the Volume Editors, guidelines and instructions to contributing authors so as to ensure that each contribution appearing in the Volume is prepared to a consistent style and format. The Editors of each Volume shall endeavour that the typescripts are prepared in accordance with the Publisher's instructions.
3. All decisions regarding publication, promotion, prices and the sale of Volumes in the Series shall be made by the Publisher. However, at the Publisher's request, IUTAM or the Volume Editors will advise the Publisher on matters pertaining to promotion and advertisement. IUTAM will allow the Publisher the right to use its name in connection with such advertising and promotion of the Series and Volumes in the Series.
4. The Publisher will be responsible for ensuring that the Volumes are produced to a high quality in a consistent style and format.
5. IUTAM and Volume Editors warrant to ensure to the best of their ability that no material in the Series contains anything that is obscene, objectionable, indecent, or of libellous or scandalous character.

3. Payments/Complimentary Copies

1. Royalties shall not be paid to the Organizers.
2. In lieu of royalties, the Organizers will get a minimum of 2 copies of each Volume free of charge.
3. The Publisher will provide the IUTAM Bureau with 9 free copies of each Volume.
4. Participants to the Symposium will be given the opportunity to order the Volume at a special prepublication price. The special Volume price will be included in the Symposium registration fee, so that each registered Participant will automatically receive a copy of the Volume upon publication. The special price includes tax (if applicable) and postage. The special price will depend on the number of participants and the size of the Volume and will be subject to negotiation between the Publisher and the Organizers of the Symposium concerned. The agreed pre-publication prices for 2002 shall be as set forth in the addendum to this contract.
5. The agreed pre-publication prices for 2002 and 2003 shall be as set forth in a separate addendum to this contract.
6. It will be the sole responsibility of the Organizers of a given Symposium to forward the appropriate, one-time payment to the Publisher. The Organizers will also supply the Publisher with adhesive labels with the names and addresses of the relevant participants.

4. Special Conditions

1. Should Kluwer decide to send a representative to a given Symposium, the Organizers will agree to provide display space free of charge for the display of relevant publications and, possibly, the dissemination of relevant promotion material to participants in the conference portfolios.
2. Kluwer will provide the Organizers with a subsidy of 650 Euro towards the costs of organizing the Symposium. This subsidy will be paid upon receipt of the contracts signed by the Organizers.

5. Termination

The Agreement between IUTAM and Kluwer Academic Publishers will remain in force for an initial period of 3 (three) years, starting January 1, 2002. The Agreement will be renewed for additional periods of 3 (three) years subject to confirmation of extension by both parties 12 months before the end of the initial 3-year period or subsequent 3-year periods. Either party may terminate the Agreement with or without cause upon 12 months written notice to the other.

6. Arbitration

All disputes that may arise in connection with this present agreement or the breach thereof shall be settled exclusively by arbitration, to be held in The Netherlands in accordance with Dutch law, and shall be conducted under the Rules of the 'Nederlands Arbitrage Instituut' (Netherlands Institute of Arbitration).